Rule 11: Duties
It shall be the duty of Standing Committee Members and Members as follows:-
a. To strive to further the objectives of the Association;
b. Abiding by the Constitution and any rules, regulations, by laws, orders and directives made
thereunder and/ or derived therefrom and any resolutions passed by the members in the
General Assembly and the Standing Committee; and
c. Uphold the interest, reputation and positive image of the association.
Rule 12: Rewards and Encouragement
If any member has made any exceptional invention in respect of any machinery or has rendered any meritorious services to the Association, he may be given assistance, rewards or encouragement in accordance with the decision of the Standing committee.
Rule13: Disqualification
a. If any member has violated any of the rules or resolutions of the Association or has any
misconduct which is detrimental to the good reputation of the Association, and if any such
allegations have been found to be true after due investigation, his membership may be
temporarily suspended or cancelled upon the decision of a meeting of the Standing
Committee. An aggrieved member may however, appeal to a general meeting whose
decision shall be final.
b. If any member is in arrears of 3 months’ subscriptions and if he still fails to pay up the same
within one week after having been notified in writing by the Association, his name shall be
posted up on the notice board of the Association, and he shall immediately cease to enjoy all
the privileges of the Association until he has paid up all the arrears. If the arrears are still
not paid up after 3 weeks’ posting, his membership may be cancelled upon the decision of
an Standing Committee Meeting.
c. If a member closes his business, his membership and whatever post he is holding will be
automatically terminated.
Rule 14: Elections
a. Seventeen Standing Committee Members and two Auditor shall be elected at the annual
general meeting every three years. The elected Standing Committee Members shall within
two weeks after having been so elected elect from among themselves by ballots a
President, a Deputy President, three Vice President, a General Secretary, a Treasurer, a
Assistance General Secretary, a Assistant Treasurer and eight Standing Committee
Members (total 17 committee members). Such office bearers shall within two weeks after
having been so elected assume their respective offices. Should there be any resignations,
the vacancies created shall be filled by the Standing Committee until the next election. All
the elected Standing Committee Members shall take office in two week’s time. If found
resignation, the vacancy shall fill up by other Standing Committee Members until next
election.
b. All members of the Standing Committee and every officer performing executive functions
in the Association shall be Malaysian citizens.
Rule 15: Meetings
a. The General Meeting of members shall be the supreme authority of the Association.
b. There shall be Annual General Meetings and Extra-ordinary General Meetings. At any
annual general meeting or extra-ordinary general meeting, 30 or one-third of total ordinary
members (whichever is less) present shall form a quorum.
c. If a quorum is not present one hour after the appointed time for any such meeting, the
meeting may be postponed for one week. The proceedings of the postponed meeting shall
be valid irrespective of the numbers present but such meeting shall have no power to amend
the rules of the Association or to make decisions affecting the whole membership if the
required quorum is not present.
d. An annual general meeting shall be held during the first quarter each year. The agenda for
the annual general meeting shall be as follows:-
i) Confirmation of minutes of the last meeting;
ii) To consider and approve the report of annual activities for the preceding year;
iii) To consider and approve the audited financial statements for the preceding year;
iv) To deliberate and approve the motions (All the motions shall be given to the secretariat
seven days before the annual general meeting);
v) To hold an election in accordance with the election rules to elect the new term of committee
members and two auditors. (If the term of office of Standing Committee Members for the
current year has not yet expired, then this particular item shall not be included therein).
e. A extra-ordinary general meeting of members may be convened upon the decision of the
Standing Committee, or may be convened by the President when jointly applied for in
writing with reasons stated therein by one-third of the total number of ordinary members. In
the latter case, at least half of the number of applicants must be present at such meeting,
otherwise no postponement of the meeting shall be allowed. A special general meeting may
also be convened by the President to deal with any urgent matters.
f. Notices for the annual general meeting together with the annual audited accounts of the
Association for the previous year shall be sent out two weeks in advance, while notices for
a special general meeting shall be sent out at least seven days in advance.
g. After the adjournment of the general meeting of members, the Standing Committee shall
become the supreme authority of the Association.
h. Meeting of the Standing Committee shall be held at least once in every quarter of the year,
and it may also be convened by the President whenever deemed necessary. Notices for
such meetings shall be sent out one week in advance and seven Standing Committee
Members present shall form a quorum for any such meetings. The functions of Standing
Committee Members shall be:-
i) To allocate the duties and powers of Standing Committee Members; and
ii) To carry out the resolutions of general meeting.
Rule 16: Duties and Powers
a. The President shall be the ex-officio chairman of all general meetings and meetings of the
Standing Committee. He shall also be responsible for the planning, supervising and carrying
out of the Association’s activities. Externally, he shall be the Association’s representative.
He shall jointly sign cheques with either the Treasurer or the Assistant Treasurer and shall
have the power to sanction the payment of any sum under RM1,000.00.
b. The Deputy President shall assist the President in the management of the Association’s
affairs, and shall act on behalf of the President during latter’s absence. The Vice President
shall assist the President or Deputy President in the management of the Association’s
affairs, and shall act on behalf of the President and Deputy President during the latter’s
absence.
c. The Treasurer shall be responsible for the handling of all the incomes and expenditures and
accounts of the Association. Any petty cash exceeding the amount of RM500.00 shall be
deposited with the bank, and he shall jointly sign cheques with either the President or the
General Secretary. Whenever any funds of the Association is to be a withdrawn and spent,
sanction will have to be obtained from the President or the General Secretary. The Standing
Committee shall have the power to sanction any expenditure not exceeding the sum of
RM5,000.00, while any expenditure exceeding this amount will have to
be sanctioned by a general meeting of members.
d. The Assistant Treasurer shall assist the Treasurer in handling of all the incomes and
expenditures and accounts of the Association. He shall act on behalf of the Treasurer
during the latter’s absence.
e. The General Secretary shall, acting according to the President’s instructions, deal with all
the internal affairs of the Association. He shall have the power to sanction the payment of
any sum not exceeding RM500.00. He shall jointly sign cheques with either the President or
the Treasurer.
f. The Assistant General Secretary shall assist the General Secretary in dealing with all the
internal affairs of the Association. He shall act on behalf of the General Secretary during
the latter’s absence.
g. The Auditor (who shall not be a member of Standing Committee) shall be responsible for
auditing all the accounts of income and expenditure of the Association.
